The Baha’i World Centre is looking for a full time management assistant who can assist the executives with personalized secretarial and administrative support as well as the pressing needs arising within the Office.

Requirements

• Experience of 2-5 years or more in a similar role.
• Good level of experience working with Excel, Office and Outlook.
• Strong command of written and spoken English, Hebrew and Arabic.
• B.A in a related field.
• Ability to stablish relationships with executives and diplomats / ambassadors.

You will be in charge of:

• General Office administration
• Embassies and other diplomatic work
• Managing appointments and arranging meetings with external entities
• Managing internal ad hoc, weekly, and monthly meetings including those with other departments
• Assisting the Administrative Assistant with invoices, payments, and other financial transactions
• Scheduling appointments
• Taking dictations at meetings, drafting meeting minutes and distilling salient points and decisions
• Assisting in hosting external visitors to the office
• Social Engagement Work
• News Clipping Service
• Ad Hoc Task

Competency and skills

• Communication: Able to communicate in a confident and friendly manner. Able to speak and write clearly and concisely. Able to listen actively and respectfully.
• Interpersonal skills: Able to work effectively with people from different cultures, backgrounds, and religions and to resolve conflict in a constructive manner. Able to convey a humble attitude of learning.
• Problem-solving: able to identify and solve problems effectively, think critically and creatively.
• Teamwork: able to maintain strong team collaboration skills, to work effectively both independently and as part of a team, sharing ideas and information.
• Professionalism: able to represent the World Centre in a professional manner, being punctual, reliable and respectful of others. 

This position is available for both women and men.

Chosen candidates will be provided with a more detailed job description during the interview process.