The Baha’i World Centre is looking for a full time management assistant who can assist the executives with personalized secretarial and administrative support as well as the pressing needs arising within the Office.
Requirements
- Experience of 2-5 years or more in a similar role.
- Good level of experience working with Excel, Office and Outlook.
- Strong command of written and spoken English, Hebrew and Arabic.
- B.A in a related field.
- Ability to stablish relationships with executives and diplomats / ambassadors.
You will be in charge of:
- General Office administration
- Embassies and other diplomatic work
- Managing appointments and arranging meetings with external entities
- Managing internal ad hoc, weekly, and monthly meetings including those with other departments
- Assisting the Administrative Assistant with invoices, payments, and other financial transactions
- Scheduling appointments
- Taking dictations at meetings, drafting meeting minutes and distilling salient points and decisions
- Assisting in hosting external visitors to the office
- Social Engagement Work
- News Clipping Service
- Ad Hoc Task
Competency and skills
- Communication: Able to communicate in a confident and friendly manner. Able to speak and write clearly and concisely. Able to listen actively and respectfully.
- Interpersonal skills: Able to work effectively with people from different cultures, backgrounds, and religions and to resolve conflict in a constructive manner. Able to convey a humble attitude of learning.
- Problem-solving: able to identify and solve problems effectively, think critically and creatively.
- Teamwork: able to maintain strong team collaboration skills, to work effectively both independently and as part of a team, sharing ideas and information.
- Professionalism: able to represent the World Centre in a professional manner, being punctual, reliable and respectful of others.
This position is available for both women and men.
Chosen candidates will be provided with a more detailed job description during the interview process.
